CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY (CARES) ACT EMERGENCY FUNDS

The federal CARES ACT provided funding to colleges and universities for emergency student grants. The purpose of the money is to award emergency financial aid grants to students for specific expenses that are a direct result of the disruption of campus operations due to the coronavirus.

Kansas City Art Institute, on May 23, 2020, signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students. These funds will be distributed as emergency financial grants to students who meet the eligibility guidelines. An estimated 648 students will meet the federal eligibility requirements for these grants. We plan to distribute these funds as widely as possible, and students with the greatest demonstrated financial need, as determined by the FAFSA, will be prioritized.

What specific expenses are covered by the CARES ACT Emergency funding?

The CARES ACT Emergency funding can be used to cover expenses incurred by the student in direct relation to the “disruption of campus due to the COVID-19 pandemic”. Please note that this emergency funding cannot be used to offset a loss of wages or student expenses unrelated to the coronavirus. Eligible expenses include

  • Food
  • Housing
  • Course materials
  • Technology
  • Health care
  • Child care

Who is eligible for CARES Act Emergency funding?

In order to be eligible for Federal CARES Act Emergency student funding, a student must be enrolled in the spring 2020 semester. As of this date, students who are ineligible to receive federal financial assistance will not be considered. Please note, the US Department of Education does not allow CARES Act Emergency funds to be used for international, DACA, or undocumented students.

How much will eligible students receive in CARES Act funding?

The CARES Act Emergency Relief Grant is one-time funding. Grants will be distributed as widely as possible, and students with the greatest demonstrated financial need, as determined by the 2019-2020 FAFSA, will be prioritized.

Estimated Family Contribution (EFC)  Grant Awarded
   $0  $1,100
 $1-$5,576  $1,000
 $5,577-$12,000  $700
 $12,001-$20,000   $325
 $20,001- above  $200

When will eligible students receive their funds?

The Review Committee will review student questionnaires to verify eligibility beginning Monday, May 18, 2020, and will continue reviews weekly until the funding has been depleted. 

Eligible students will be notified of their grant amount via email following our weekly reviews. In turn, checks will be processed weekly on Thursdays.

Will the Cares Act Emergency funding impact my financial aid?

No. This one-time grant is emergency relief funding provided by Congress.

Is CARES Act Emergency funding taxable?

No. The Internal Revenue Service (IRS), under section 139,  has qualified these funds as “disaster relief payments” therefore, they cannot be included in your gross income. For more information, please review the FAQ

Can CARES Act Emergency Funding be applied to my student bill?

As the recipient of these funds, you may choose to pay the balance of your tuition or student account; however, KCAI will not hold any funds to pay outstanding balances. The full amount of the grant will be given directly to eligible students.

If I’m not eligible for CARES Act Emergency Funding are there other emergency funds available?

In direct response to the growing and immediate needs of our students, we have created the KCAI Cares Fund. This newly created institutional fund provides financial assistance in the form of one-time grants up to a maximum amount of $300 for students who are unable to meet essential expenses, such as groceries, utilities, or rent in relation to the coronavirus.

Reporting: CARES Act Student Emergency Grants (updated 9/14)

  • 5/14/2020
    • The working group finalized the policy and procedures document, and the document is available to our website.
    • All degree-seeking students enrolled in the spring 2020 semester have received an email containing information about the CARES Act, a link to our policy and procedures document, and a link to our questionnaire.
    • Eligibility Review Committee will meet weekly before Wednesday, and grant checks will be processed weekly on Thursdays beginning the week of May 18, 2020.
    • The number of grant awards and total dollars awarded will appear in next month’s update.
  • 5/18/2020
    •  The review committee met and reviewed 89 questionnaires for eligibility
    • 88 students met the eligibility requirements, resulting in total awarding of $68,800
  • 5/26/2020
    • The review committee met and reviewed 29 questionnaires for eligibility
    • 2 students had an incomplete questionnaire and were contacted to update their questionnaire. 
    • 27 students met the eligibility requirements, resulting in total awarding of $21,100
    • To date, 115 students have received a CARES Grant, resulting in a total awarding of $89,900.
  • 5/28/202
  •  6/1/2020
    • The review committee met and reviewed 73 questionnaires for eligibility.
    • All 73 students met the eligibility requirements, resulting in total awarding of $58,050
    • To date, 188 students have received a CARES Grant, resulting in a total awarding of $147,950.
  • 6/8/2020
    • The review committee met and reviewed 18 questionnaires for eligibility
    • 18 students met the eligibility requirements, resulting in total awarding of $16,200
    • To date, 206 students have received a CARES Grant, resulting in a total awarding of $164,150.
  • 6/15/2020
    • The review committee met and reviewed 10 questionnaires for eligibility
    • 10 students met the eligibility requirements, resulting in total awarding of $8,050
    • To date, 216 students have received a CARES Grant, resulting in a total awarding of $172,200.
  • 6/22/2020
    • The review committee met and reviewed 64 questionnaires for eligibility
    • 63 students met the eligibility requirements, resulting in total awarding of $40,200
    • To date, 279 students have received a CARES Grant, resulting in a total awarding of $212,400.
  • 6/29/2020
    • The review committee met and reviewed 36 questionnaires for eligibility
    • 30 students met the eligibility requirements, resulting in total awarding of $19,950
    • To date, 309 students have received a CARES Grant, resulting in a total awarding of $229,350.
  • 7/6//2020
    • The review committee met and reviewed 10 questionnaires for eligibility
    • 9 students met the eligibility requirements, resulting in total awarding of $6,400
    • To date, 318 students have received a CARES Grant, resulting in a total awarding of $238,750.
  • 7/13//2020
    • The review committee met and reviewed 1 questionnaire for eligibility
    • 1 student met the eligibility requirements, resulting in total awarding of $700
    • To date, 319 students have received a CARES Grant, resulting in a total awarding of $239,450.
  • 7/21//2020
    • The review committee met and reviewed 5 questionnaires for eligibility
    • 4 students met the eligibility requirements, resulting in total awarding of $2,600
    • To date, 323 students have received a CARES Grant, resulting in a total awarding of $242,050.
  • 7/22/2020
    • The review committee and Vice President for Advancement and General Counsel and Executive Vice President for Administration and CFO met to discuss the distribution/allocation of remaining funding. It was determined that the review committee would distribute the remaining funds to students who had:
      • Met the eligibility guidelines
      • Not received an emergency grant to date
    • The distribution of funds will begin as soon as possible. 
  • 7/28//2020
    • The review committee met and reviewed 5 questionnaires for eligibility
    • 5 students met the eligibility requirements, resulting in total awarding of $2,550
    • To date, 328 students have received a CARES Grant, resulting in a total awarding of $244,600.
  • 8/3//2020
    • We distributed the bulk of the remaining funds to all students enrolled in spring 2020 with a current FAFSA on file.
      • We awarded 278 students, resulting in a total of $166,525
    • In addition, the review committee met and reviewed 2 questionnaires for eligibility
    • 1 student did not meet the eligibility requirements and another need to submit additional information. 
    • To date, 606 students have received a CARES Grant, resulting in a total awarding of $411,125.
  • 8/10/2020
    • The review committee met and reviewed 3 questionnaires for eligibility
    • 1 student met the eligibility requirements, resulting in total awarding of $200
    • To date, 607 students have received a CARES Grant, resulting in a total awarding of $408,325.
  • 8/12/2020
    • The review committee met and reviewed 1 questionnaire for eligibility
    • 1 student met the eligibility requirements, resulting in total awarding of $700
    • To date, 608 students have received a CARES Grant, resulting in a total awarding of $412,025.
  • 8/31/2020
    • The review committee and Vice President for Advancement and General Counsel and Executive Vice President for Administration and CFO met to discuss the distribution/allocation of remaining funding. It was determined that the review committee would do the following:
      • Email the 42 students enrolled in spring 2020 to notify them that they have until Friday, September 4, 2020 to complete the supplemental eligibility questionnaire for Federal CARES funds. Students who do not complete the process by this time forfeit their opportunity to receive these funds and the remaining funds will be awarded to students enrolled in Spring 2020 with a zero EFC.
      • distribute the remaining funds to students who had:
        • Met the eligibility guidelines
        • Were enrolled in Spring 2020 and have a zero EFC, as determined by the 2019_2020 FAFSA.
    • The distribution of funds will begin as soon as possible after Monday, September 7, 2020. 
  • 9/01/2020
    • The 42 students enrolled in spring 2020 mentioned above, were emailed to notify them that they have until Friday, September 4, 2020 to complete the supplemental eligibility questionnaire for Federal CARES funds. Students who do not complete the process by this time forfeit their opportunity to receive these funds and the remaining funds will be awarded to students enrolled in Spring 2020 with a zero EFC.
  • 9/14/2020
    • The review committee met and reviewed 1 questionnaire for eligibility from a supplemental questionnaire student. This student met the eligibility requirements, resulting in a total awarding of $200
    • In addition, we awarded the remaining funds equally to the 129 students enrolled in Spring 2020 with a zero EFC.
    • To date, 608 students have received a CARES Grant, resulting in a total awarding of $420,333.